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Policy and Procedure Recommendations (PPR) Portal

The New York City Department of Investigation’s Policy and Procedure Recommendations (PPR) Portal provides the public with a greater understanding of the recommendations DOI issues to City agencies and entities. PPRs are formal written recommendations to City agencies that correct policy, procedural and operational vulnerabilities identified through DOI investigations. These PPRs are part of DOI’s distinct approach to attacking corruption: through prevention, education, arrests, public reports, and reforms that tighten internal controls and prevent fraud and corruption from re-occurring. PPRs help improve the efficiency and effectiveness of City government, defend the City from fraudulent activity, and protect City workers and the public from conditions that could affect health and safety. This dataset pulls the most recent information from DOIs PPR portal, available on their website.

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Showing 50 real records
DOB
Agency: DOB • Date Issued: 2014-07-02T00:00:00.000 • Acceptance Status: Accepted
Agency
DOB
Date Issued
2014-07-02T00:00:00.000
Recommendation
DOB will institute an automatic limit on PW2’s preventing an SSM from being assigned to more sites than the SSM can reasonably provide site safety managerial services.
Acceptance Status
Accepted
Implementation Status
No
Agency Reported Status
Implementation in progress
DOB
Agency: DOB • Date Issued: 2014-07-02T00:00:00.000 • Acceptance Status: Accepted
Agency
DOB
Date Issued
2014-07-02T00:00:00.000
Recommendation
Through the use of a new program being developed by DOB, SSM’s will be notified via email whenever their license is utilized on a DOB filing, including the PW2.
Acceptance Status
Accepted
Implementation Status
No
Agency Reported Status
Implementation in progress
DOB
Agency: DOB • Date Issued: 2014-07-02T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DOB
Date Issued
2014-07-02T00:00:00.000
Recommendation
DOB will make available a report on its website identifying PW2’s filed under an SSM, which would allow the SSM to check on PW2’s filed under his or her license and to notify DOB of any anomalies.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DOB
Agency: DOB • Date Issued: 2014-07-02T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DOB
Date Issued
2014-07-02T00:00:00.000
Recommendation
DOB will require that SSM’s, in addition to general contractors, notify DOB of any changes in the designated SSM at the worksite.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DOB
Agency: DOB • Date Issued: 2014-07-02T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DOB
Date Issued
2014-07-02T00:00:00.000
Recommendation
DOB will conduct regular audits of construction sites involving SSM’s. These audits will include verifications of the identity of the SSM’s on site by requesting his DOB issued SSM identification card and reviews of the SSM Log Book for consistency with the PW2
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DOHMH
Agency: DOHMH • Date Issued: 2014-07-15T00:00:00.000 • Recommendation: DOHMH staff should take any suspect documents during inspections.
Agency
DOHMH
Date Issued
2014-07-15T00:00:00.000
Recommendation
DOHMH staff should take any suspect documents during inspections.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-08-14T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2014-07-15T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2014-07-15T00:00:00.000
Recommendation
DOHMH staff should return to the daycare to request that staff show identification to confirm the staff on site match the personnel records, and should cite the daycare for obstruction if the operator refuses to comply with the request.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-08-14T00:00:00.000
EDC
Agency: EDC • Date Issued: 2014-07-17T00:00:00.000 • Acceptance Status: Accepted
Agency
EDC
Date Issued
2014-07-17T00:00:00.000
Recommendation
Recommended to EDC that the agency conduct a review of the construction site at the College Point Corporate Park development project, including its access, controls, and management by its Resident Engineer, and the processes involving dumping at the site.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-11T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2014-07-22T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2014-07-22T00:00:00.000
Recommendation
Recommended to DOHMH that it audit the MetroCard procurement process at the agency and report its findings at the conclusion of the audit to DOI.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-12-31T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2014-07-24T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2014-07-24T00:00:00.000
Recommendation
Recommended to DOHMH that all Borough Managers be instructed on what steps to take when there is a change in the ownership structure of a daycare, whether it be an arms-length transaction or an instance where the previous owner maintains some kind of ownership or involvement in the daycare.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-06-01T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2014-07-25T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2014-07-25T00:00:00.000
Recommendation
DOI recommended that DOHMH conduct a full inspection of this daycare and reduce the number of children listed on the permit to be consistent with the official certificate of occupancy.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-07-25T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2014-07-25T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2014-07-25T00:00:00.000
Recommendation
DOI recommended that DOHMH conduct a data match on the Department of Buildings' data to ensure that permitted capacities for childcare centers do not exceed the official capacities allowed by the Department of Buildings.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2020-02-18T00:00:00.000
Agency Reported Status
Alternate measures implemented
DOHMH
Agency: DOHMH • Date Issued: 2014-07-30T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2014-07-30T00:00:00.000
Recommendation
Recommended to DOHMH that Bureau of Child Care employees be reminded about restrictions on accepting non-monetary gifts from daycares or socializing with child care providers they inspect.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-03-13T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2014-08-01T00:00:00.000 • Acceptance Status: N/A
Agency
DOHMH
Date Issued
2014-08-01T00:00:00.000
Recommendation
Recommended to DOHMH that any individual who requires clearance from the Statewide Central Register, such as Early Intervention contractors and childcare providers, also receive clearance from the Special Commission of Investigations for the New York City School District.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
SCA
Agency: SCA • Date Issued: 2014-08-01T00:00:00.000 • Acceptance Status: Accepted
Agency
SCA
Date Issued
2014-08-01T00:00:00.000
Recommendation
Implementation of a procedure to share information concerning non SCA pre-qualified firms (expediters) employed as sub-consultants who are under criminal investigation.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-08-04T00:00:00.000
DOC
Agency: DOC • Date Issued: 2014-08-08T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2014-08-08T00:00:00.000
Recommendation
DOC Directives that pertain to the signing in and out of radios should be reformed to ensure uniformity in the procedures and accurate record keeping
Acceptance Status
Accepted
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2014-08-08T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2014-08-08T00:00:00.000
Recommendation
DOC should institute a requirement that missing DOC property (i.e portable radios) be reported to the New York City Police Department when appropriate
Acceptance Status
Accepted
Implementation Status
No
Agency Reported Status
Partially accepted and implemented
DOC
Agency: DOC • Date Issued: 2014-08-27T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2014-08-27T00:00:00.000
Recommendation
Certification by a DOC armorer that all Red Barrel weapons have been inspected and marked as inoperable be made at intervals deemed appropriate by the armorer
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-05T00:00:00.000
DOC
Agency: DOC • Date Issued: 2014-08-27T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2014-08-27T00:00:00.000
Recommendation
Re-issuance of the FTU memo dated August 17, 2012, entitled "Firearms Safety Protocol" as a Command Level Order issued by the Commanding Officer of the DOC Academy specifically addressed to all range instructors, TDY and assigned Medically monitored or support personnel having duties at the range to ensure the no live ammunition or weapons are used for instructional purposes.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-05T00:00:00.000
DOC
Agency: DOC • Date Issued: 2014-08-27T00:00:00.000 • Recommendation: Immediately repaint all recruit Red Barrel weapons
Agency
DOC
Date Issued
2014-08-27T00:00:00.000
Recommendation
Immediately repaint all recruit Red Barrel weapons
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-05T00:00:00.000
DCA
Agency: DCA • Date Issued: 2014-09-05T00:00:00.000 • Acceptance Status: Accepted
Agency
DCA
Date Issued
2014-09-05T00:00:00.000
Recommendation
Confiscate any and all fraudulent documents submitted by applicants to the Licensing Division and report the submissions to DOI.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-10-07T00:00:00.000
DCA
Agency: DCA • Date Issued: 2014-09-05T00:00:00.000 • Acceptance Status: Accepted
Agency
DCA
Date Issued
2014-09-05T00:00:00.000
Recommendation
Flag specific names of individuals applying to get pedicab licenses so that any future applications by DCA can be carefully scrutinized and referred to DOI as appropriate.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-10-07T00:00:00.000
PAO Queens
Agency: PAO Queens • Date Issued: 2014-09-19T00:00:00.000 • Acceptance Status: Accepted
Agency
PAO Queens
Date Issued
2014-09-19T00:00:00.000
Recommendation
Queens Public Administrator should require its investigators to take photographs of the contents of safe deposit boxes to have secondary documentation of the contents.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-23T00:00:00.000
PAO Queens
Agency: PAO Queens • Date Issued: 2014-09-19T00:00:00.000 • Acceptance Status: Accepted
Agency
PAO Queens
Date Issued
2014-09-19T00:00:00.000
Recommendation
Queens Public Administrator should require retention of all contents of a safe deposit box, including envelopes or other storage devices found in the box.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-23T00:00:00.000
DOB
Agency: DOB • Date Issued: 2014-09-24T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DOB
Date Issued
2014-09-24T00:00:00.000
Recommendation
DOB should check the driver's license status of all HMOs upon renewal/reinstatement of their license.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DOB
Agency: DOB • Date Issued: 2014-09-24T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DOB
Date Issued
2014-09-24T00:00:00.000
Recommendation
DOB should send notices to the unions and to all HMOs reminding them that pursuant to 1 RNCY 104-09 they are required to have an active driver's license during the term of the HMO license renewal.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DOB
Agency: DOB • Date Issued: 2014-09-24T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DOB
Date Issued
2014-09-24T00:00:00.000
Recommendation
DOB should add a question to section 4 of the LIC 2: License Application and ask the licensee to check off a yes or no box to the questios, "Is your driver's license currently active."
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
HPD
Agency: HPD • Date Issued: 2014-09-30T00:00:00.000 • Acceptance Status: Accepted
Agency
HPD
Date Issued
2014-09-30T00:00:00.000
Recommendation
HPD will provide training in reviewing and auditing financial reports for all financial reviewers
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-30T00:00:00.000
HPD
Agency: HPD • Date Issued: 2014-09-30T00:00:00.000 • Acceptance Status: Accepted
Agency
HPD
Date Issued
2014-09-30T00:00:00.000
Recommendation
HPD will ensure that it has full and unfettered access to the books and records of the TA's accounts by enforcing its riders through any and all appropriate actions, including but not limited to communications with the bank's senior representatives, legal department and, where appropriate, conferring with the New York City Law Department to initiate legal enforcement proceedings
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-30T00:00:00.000
HPD
Agency: HPD • Date Issued: 2014-09-30T00:00:00.000 • Acceptance Status: Accepted
Agency
HPD
Date Issued
2014-09-30T00:00:00.000
Recommendation
HPD will include the primary address of the relocated tenant on the rent rolls of the building where they are residing.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-30T00:00:00.000
HPD
Agency: HPD • Date Issued: 2014-09-30T00:00:00.000 • Acceptance Status: Accepted
Agency
HPD
Date Issued
2014-09-30T00:00:00.000
Recommendation
HPD will require TA's to provide copies of rent checks payable on behalf of relocated tenants, as is similarly required for permanent tenants.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-30T00:00:00.000
HPD
Agency: HPD • Date Issued: 2014-09-30T00:00:00.000 • Recommendation: HPD will schedule corruption lectures to be conducted by DOI for TIL buildings
Agency
HPD
Date Issued
2014-09-30T00:00:00.000
Recommendation
HPD will schedule corruption lectures to be conducted by DOI for TIL buildings
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-30T00:00:00.000
HPD
Agency: HPD • Date Issued: 2014-09-30T00:00:00.000 • Acceptance Status: Accepted
Agency
HPD
Date Issued
2014-09-30T00:00:00.000
Recommendation
HPD will amend its probation letters to include a corrective action plan that outlines specific detailed steps the probationary building must execute with associated milestone dates to correct their scofflaw that is distributed to all tenants.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-30T00:00:00.000
HPD
Agency: HPD • Date Issued: 2014-09-30T00:00:00.000 • Acceptance Status: Accepted
Agency
HPD
Date Issued
2014-09-30T00:00:00.000
Recommendation
HPD will schedule meetings with both TA's and tenants at HPD for every TIL building at least six months delinquent in submitting their monthly financial reports.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-30T00:00:00.000
HPD
Agency: HPD • Date Issued: 2014-09-30T00:00:00.000 • Acceptance Status: Accepted
Agency
HPD
Date Issued
2014-09-30T00:00:00.000
Recommendation
HPD will revise rent rolls to include the relocated tenant's name, rent charged and rent collected
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-30T00:00:00.000
HPD
Agency: HPD • Date Issued: 2014-09-30T00:00:00.000 • Acceptance Status: Accepted
Agency
HPD
Date Issued
2014-09-30T00:00:00.000
Recommendation
HPD will ensure rent receipts for relocated tenants are included in host TA's financial records.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-30T00:00:00.000
DOB
Agency: DOB • Date Issued: 2014-10-01T00:00:00.000 • Acceptance Status: Accepted
Agency
DOB
Date Issued
2014-10-01T00:00:00.000
Recommendation
Installation of a chain linked fence, with chain link top and locking gate, enclosing the common door and the HVAC controls.
Acceptance Status
Accepted
Implementation Status
Yes
Agency Reported Status
Alternate measures implemented
DOB
Agency: DOB • Date Issued: 2014-10-01T00:00:00.000 • Acceptance Status: Accepted
Agency
DOB
Date Issued
2014-10-01T00:00:00.000
Recommendation
Installation of a security systems, including swipe card access to the server room with log of access, as well as overt security camera coverage with long term digital video recording.
Acceptance Status
Accepted
Implementation Status
Yes
Agency Reported Status
Alternate measures implemented
NYCHA
Agency: NYCHA • Date Issued: 2014-10-02T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2014-10-02T00:00:00.000
Recommendation
Community Operations should require that its prospective lease applicants attest that the organization, officers and employees have undergone a criminal background check and provide the results to Community Operations for review. Community Operations should review the results as part of its assessment of the organization and its ability to lease NYCHA space and provide services to NYCHA residents.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-09-21T00:00:00.000
DFTA
Agency: DFTA • Date Issued: 2014-10-03T00:00:00.000 • Acceptance Status: Accepted
Agency
DFTA
Date Issued
2014-10-03T00:00:00.000
Recommendation
DFTA should require that the target nonprofit appoint additional qualified members with professional backgrounds - such as accounting, financial management, law, or nonprofit management - to its board to provide proper oversight of the organization.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-12-22T00:00:00.000
Agency Reported Status
Implemented by Corrective Action Plan prior to formal response
DFTA
Agency: DFTA • Date Issued: 2014-10-03T00:00:00.000 • Acceptance Status: Accepted
Agency
DFTA
Date Issued
2014-10-03T00:00:00.000
Recommendation
DFTA should require that the target nonprofit's board minutes accurately reflect business conducted by the Board, including any and all discussions, decisions, and approvals payments related to compensation of the Executive Director (including, but not limited to, salary, bonuses, and petty cash).
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-12-22T00:00:00.000
Agency Reported Status
Implemented by Corrective Action Plan prior to formal response
DFTA
Agency: DFTA • Date Issued: 2014-10-03T00:00:00.000 • Acceptance Status: Accepted
Agency
DFTA
Date Issued
2014-10-03T00:00:00.000
Recommendation
DFTA should require that the target nonprofit's board of directors monitor all business-related expenditures by the Executive Director and other officers, including, but not limited to, expenditures using the target nonprofit's corporate credit card.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-12-22T00:00:00.000
Agency Reported Status
Implemented by Corrective Action Plan prior to formal response
DFTA
Agency: DFTA • Date Issued: 2014-10-03T00:00:00.000 • Acceptance Status: Accepted
Agency
DFTA
Date Issued
2014-10-03T00:00:00.000
Recommendation
DFTA should require that the target nonprofit properly procure and engage a new independent auditor to conduct annual fiscal audits and to prepare the target nonprofit's annual IRS Form 990 filings.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-12-22T00:00:00.000
Agency Reported Status
Implemented by Corrective Action Plan prior to formal response
DFTA
Agency: DFTA • Date Issued: 2014-10-03T00:00:00.000 • Acceptance Status: Accepted
Agency
DFTA
Date Issued
2014-10-03T00:00:00.000
Recommendation
DFTA should require that the target nonprofit's current board members, newly-appointed board members, and key employees complete the MOCS Capacity Building and Oversight Review training
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-12-22T00:00:00.000
Agency Reported Status
Implemented by Corrective Action Plan prior to formal response
DFTA
Agency: DFTA • Date Issued: 2014-10-03T00:00:00.000 • Acceptance Status: Accepted
Agency
DFTA
Date Issued
2014-10-03T00:00:00.000
Recommendation
The target nonprofit's time sheets must not be altered to justify payment for work not performed during the relevant workweek.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-12-22T00:00:00.000
Agency Reported Status
Implemented by Corrective Action Plan prior to formal response
DFTA
Agency: DFTA • Date Issued: 2014-10-03T00:00:00.000 • Acceptance Status: Accepted
Agency
DFTA
Date Issued
2014-10-03T00:00:00.000
Recommendation
DFTA should review and evaluate the recommendations relating to the target nonprofit's governance and internal controls set forth in the capacity building consultant's report for the purpose of identifying additional potential recommendations.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-12-22T00:00:00.000
Agency Reported Status
Implemented by Corrective Action Plan prior to formal response
DFTA
Agency: DFTA • Date Issued: 2014-10-03T00:00:00.000 • Acceptance Status: Accepted
Agency
DFTA
Date Issued
2014-10-03T00:00:00.000
Recommendation
DFTA should require that the target nonprofit appoint a qualified Chief Financial Officer to implement and maintain sound fiscal policies and procedures at the target nonprofit in accordance with the guidelines of DFTA's Fiscal Manual.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-12-22T00:00:00.000
Agency Reported Status
Implemented by Corrective Action Plan prior to formal response
DFTA
Agency: DFTA • Date Issued: 2014-10-03T00:00:00.000 • Acceptance Status: Accepted
Agency
DFTA
Date Issued
2014-10-03T00:00:00.000
Recommendation
The Board of the target nonprofit should be empowered with genuine oversight authority, as proposed in the DFTA-commissioned report by the capacity building consultant.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-12-22T00:00:00.000
Agency Reported Status
Implemented by Corrective Action Plan prior to formal response
DFTA
Agency: DFTA • Date Issued: 2014-10-03T00:00:00.000 • Acceptance Status: Accepted
Agency
DFTA
Date Issued
2014-10-03T00:00:00.000
Recommendation
DFTA should require that the monitoring conducted by the target nonprofit's board of directors, of all business-related expenditures by the target nonprofit vendor's officers, be accurately reflected in the target nonprofit's Board minutes.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-12-22T00:00:00.000
Agency Reported Status
Implemented by Corrective Action Plan prior to formal response
DFTA
Agency: DFTA • Date Issued: 2014-10-03T00:00:00.000 • Acceptance Status: Accepted
Agency
DFTA
Date Issued
2014-10-03T00:00:00.000
Recommendation
To the extent the target nonprofit continues to employ individuals in Title V-funded positions, it must submit time sheets that accurately reflect the number of hours an employee worked in a given week.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-12-22T00:00:00.000
Agency Reported Status
Implemented by Corrective Action Plan prior to formal response
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